HIRING CHARGES FOR THE TOWN HALL (Effective 1st April 2020)
BUCKFASTLEIGH TOWN HALL & INSTITUTE
STEP 4 – JULY 19th COVID 19 UPDATE
Despite the Government announcement that all legal restrictions will be lifted from Monday 19th July, the Town Hall will continue to operate under its current measures for the time being. We will review regularly over the coming weeks and months and make changes to conditions of hire as appropriate. The Town Hall will continue to follow the guidance specific to Village and Community Halls. The Town Hall has been used every day (Monday to Friday) in some way, shape or form for permitted bookings since last September, we would like to see it continue to operate safely for the protection of our staff, users, and wider community, as we move forward.
Community Groups need to know they can safely hold their usual or a version of their usual activities and what conditions apply to reduce risk and overcome concerns people may have over engaging.
All measures remain the same at the Town Hall apart from the relaxing of the one-way system, for the time being, to bring Room 3 back into use for more flexibility/space. The Rule of 6 will no longer apply but maximum capacity will remain reduced and be activity dependant. Please be aware of guidance specific to your own activity/sector when booking too.
Hands – Face – Space
Access to the Town Hall and Town Clerk Office will still be via appointment.
We will continue to accept bookings for indoor gatherings organised by a Business, Charity, or other formal organisation. Risk assessments are required for all activities. These include:
- Formal Support Groups
- Education Services
- Parent and Child Groups
- Organised Children’s activities
- Library Services.
- Static and active indoor exercise/Martial Arts.
- W.I. and Senior Citizen Clubs.
We will not be taking bookings for private parties, dances, disco’s or singing etc at this current time.
Please do get in touch for current conditions of hire, they will also be on our Facebook page. We will do our best to see if we can accommodate you within the measures in place and guidance safely!
Email firstname.lastname@example.org or call Clair on 01364 388017.
Be Patient – Be Kind – Be Considerate
You can read the full Town Hall COVID Risk Assessment here (pdf)
Interested in hiring the hall or rooms?
Simply fill in this online contact form, or call us on 07595 935920/01364 388017 (Weekdays 9.00am to 1.00pm).
|ROOM||RATE PER HOUR||SPECIAL RATE *||NOTES|
||£16.50||£13.00||MAX CAPACITY 40(seated).|
MAX CAPACITY 16 (Seated)
|COUNCIL CHAMBER||Not available||Not available||Not available|
||£8.00||£5.50||MAXIMUM CAPACITY 3|
(*) Special rates apply to registered Charities, CIC and not for profit organisations (proof required).
A 20% discount will be applied to all bookings of 4 hours or more for Buckfastleigh/Buckfast Residents paying Council Tax to Teignbridge District Council (Proof required)
Use of the kitchen is included in bookings for the Main Hall and Room 2. The Oven (in Rm 2 Kitchen), PA System and Small Projector/Screen can be hired at a cost of £10 per booking. Cinema Equipment available to Hire.
Cancelled Bookings : Rooms booked and not used will be charged for, unless at least 24 hours prior notice is given for the cancellation.
For one off bookings in the Main Hall please contact Clair Stevens, Town Hall Manager on 07595 935920 email@example.com to discuss. The Manager reserves the right to refuse a booking.
Deposits : Deposits are required. Speak to admin.
Restrictions On Times : License restrictions are as follows :
Monday to Thursday inclusive – 7:00pm to 12:00 midnight
Friday to Saturday inclusive – 7:00pm to 12:30 midnight
The Town Hall is licensed to serve alcohol. A Sale of Alcohol Permission form can be purchased from the Town Hall office for a fee of £21. Please allow at least 10 days for this prior to your booking. The Town Hall operates a ‘Think 25’ Policy. If you are lucky enough to look younger than 25 years old you will be asked for I.D. (Not currently available due to Covid -19 restrictions).
The Town Hall also offers the following facilities:-
WiFi in all rooms
The Stage Lights and PA or Cinema Equipment can be hired for a fee of £45 per booking. They must be operated by an experienced person.
A public address system in the Main Hall – £10.00 for parties, conferences etc
Use of a small projector and screen- £10.00 per booking.
Use of oven- £10.00 per booking
Bookings : Contact the Manager on 07595 935920 (Monday to Friday 9am to 1pm) for bookings and further information, or fill in the form on the right and we will get back to you. PLEASE ALLOW A MINIMUM OF 7 CLEAR WORKING DAYS FOR YOUR BOOKING. Bookings will not be taken beyond 4 weeks in advance during this period
Buckfastleigh Town Hall and Insitute. Registered Charity No. 200623
Southpark Community Centre, Buckfast fast Road, Buckfast, TQ11 0EA is also available to hire at reasonable rates. For further information and bookings call Tina Mitchelmore on 01364 642571.