Town Hall Hire


HIRING CHARGES FOR THE TOWN HALL (Effective 1st April 2022)

BUCKFASTLEIGH TOWN HALL & INSTITUTE

January 2022 Update
 
Wising you a Happy New Year!
 
The Trustees and Management at the Town Hall have met to review the current measures and have taken the decision to continue to keep some measures in place for the safety of all users, staff, volunteers, and wider community.
 
Please do your bit by:
• Limiting close contact with others.
• Letting fresh air in when meeting indoors.
• Wearing a face covering indoors and in crowded places.
• Washing your hands properly and regularly.
• Testing yourself regularly with rapid lateral flow device tests.
• Having the Covid – 19 vaccines when offered.
• Self-isolating and ranging a PCR test if you show any symptoms of coronavirus or you are told to by NHS Test and Trace.
 
Community Groups need to know they can safely hold their usual or a version of their usual activities and what conditions apply to reduce risk and overcome concerns people may have over engaging.
 
Please wear a face covering throughout the building when using the Town Hall unless you are exempt and limit social contact where possible . Please be aware of the guidance specific to your own activity/sector when booking too. Maximum capacity will remain reduced to allow for distancing in each space. Capacity in the Main Hall will remain at 40, Rooms 2 and 3 remain at a maximum of 16 per room for the time being.
 
Access to the Town Hall Manager’s Office and Town Clerk Office will still be via appointment or by calling the office if you are outside, one of us will pop out to let you in.
 
We will continue to accept bookings for indoor gatherings organised by a Business, Charity, or other formal organisation. Risk assessments are still required for all activities. These include but are not limited to the following:
 
• Formal Support Groups
• Education Services
• Parent and Child Groups
• Organised Children’s activities
• Library Services.
• Static and active indoor exercise/Martial Arts.
• W.I. and Senior Citizen Clubs.
• Meetings.
• Professional Choirs
 
We will still not be taking bookings for private parties, discos, or other crowded events at this time.
 
Please do get in touch for current special conditions of hire, they are in addition to our standard conditions of hire. We will do our best to see if we can accommodate you within the measures in place and guidance safely and work with you to provide the best space for your needs. We continue to keep a close eye on things and the Trustees and Management review on a regular basis.

Simply fill in this online contact form, or call us on 01364 388017 (Weekdays 9.00am to 1.00pm).

ROOM  RATE PER HOUR SPECIAL RATE * NOTES
MAIN HALL
£18.00 £14.00 MAX CAPACITY 40(seated).

ROOM 2

ROOM 3

£12.00

£12.00

£10.00

£10.00

MAX CAPACITY 16 (Seated)

 

COUNCIL CHAMBER Not available Not available  Not available 
ROOM 5
£8.50 £6.00 MAXIMUM CAPACITY 3

(*) Special rates apply to registered Charities, CIC and not for profit organisations (proof required). 

A 20% discount will be applied to all bookings of 4 hours or more for Buckfastleigh/Buckfast Residents paying Council Tax to Teignbridge District Council (Proof  required)

Use of the kitchen is included in bookings for the Main Hall and Room 2.  The Oven (in Rm 2 Kitchen), PA System and Small Projector/Screen can be hired at a cost of £10 per booking. Cinema Equipment available to Hire.

Cancelled Bookings : Rooms booked and not used will be charged for, unless at least 24 hours prior notice is given for the cancellation.

Room 2 showing arrangement of tables and chairs for 6 people

Room 2 Tables and Chairs

 

Main hall showing arrangement of seats for large meeting

Main Hall with chairs

 

Main hall showing arrangement of yoga mats

Main hall with yoga mats

 

Room 5 showing arrangement of table and chairs

Room 5 table and chairs

 

Room 5 showing another view of table and chairs

Room 5 table and chairs

  

 

For one off bookings in the Main Hall  please contact Clair Stevens, Town Hall Manager on 07595 935920 admin@nullbuckfastleigh.gov.uk to discuss. The Manager reserves the right to refuse a booking.

Deposits : Deposits are required. Speak to admin.

Restrictions On Times : License restrictions are as follows :
Monday to Thursday inclusive – 7:00pm to 12:00 midnight
Friday to Saturday inclusive    – 7:00pm to 12:30 midnight

The Town Hall is licensed to serve alcohol. A Sale of Alcohol Permission form can be purchased from the Town Hall office for a fee of £21. Please allow at least 10 days for this prior to your booking. The Town Hall operates a ‘Think 25’ Policy. If you are lucky enough to look younger than 25 years old you will be asked for I.D. (Not currently available due to Covid -19 restrictions). 

Room 3 kitchen

Blue Room Kitchen (3)

 

View of kitchen attached to Room 2

Room 2 Kitchen

The Town Hall also offers the following facilities:-

WiFi in all rooms

The Stage Lights and PA or Cinema Equipment can be hired for a fee of £45 per booking. They must be operated by an experienced person.

A public address system in the Main Hall – £10.00 for parties, conferences etc

Use of a small projector and screen- £10.00 per booking.

Use of oven- £10.00 per booking

Bookings : Contact the Manager on 01364 388017 (Monday to Friday 9am to 1pm) for bookings and further information, or fill in the form on the right and we will get back to you. PLEASE ALLOW A MINIMUM OF 7 CLEAR WORKING DAYS FOR YOUR BOOKING. 

Buckfastleigh Town Hall and Institute is a Registered Charity No. 200623

View of Main Hall from stage end

Main Hall – this contains a fully equipped stage with lighting and curtains