Town Hall Hire


HIRING CHARGES FOR THE TOWN HALL (Effective 1st April 2022)

The Trustees and Management met on Tuesday 17th May to review the Town Hall measures. Our main aim still being to strike a balance between removing measures whilst being careful and respectful.

From Monday 7th of March:

–           You are welcome to wear a face covering in the building.

–           You are welcome to use the hand sanitiser provided.

–           You are requested to stay away if unwell or displaying symptoms.

Community Groups need to know they can safely hold their usual or a version of their usual activities in the building. Although there are no restrictions in place now, we have decided for the time being to keep maximum capacity in each room lower than ‘normal’ pre-covid times. This means that capacity in the Main Hall will increase from 70 to 100.  Rooms 2 and 3 will increase from 16 to 30 per room for more flexibility of use. Rooms can be well ventilated and are heated. (If you would still like your booking to be socially distanced, please speak to the Manager about maximum numbers for each space). Please be aware of any guidance specific to your own sector/activity.

The Main Door will once again be open between 9-1pm, Monday to Friday, for access to the Town Hall Manager’s Office and the Town Clerk Office. For access to the Town Clerk Office outside of these hours please contact Judith Hart, Town Clerk directly to arrange). Key card holders will be able to leave the door ‘on the latch’ for their activity attendees (if they wish to).

We will now accept most bookings for indoor gatherings organised by a Business, Charity, or other formal organisation and bookings are once again being accepted for Children’s Birthday Parties. Standard risk assessments are required for all formal activities open to the public. These include but are not limited to the following:

  • Formal Support Groups
  • Education Services
  • Parent and Child Groups
  • Organised Children’s activities
  • Library Services.
  • Static and active indoor exercise/Martial Arts.
  • W.I. and Senior Citizen Clubs.
  • Meetings.
  • Professional Choirs

We will still not be taking bookings for licensed parties for other reasons at this time.  

We continue to keep a close eye on things and the Trustees and Management review on a regular basis.

Simply fill in this online contact form, or call us on 01364 388017 (Weekdays 9.00am to 1.00pm).

ROOM  RATE PER HOUR SPECIAL RATE * NOTES
MAIN HALL
£18.00 £14.00 MAX CAPACITY 40(seated).

ROOM 2

ROOM 3

£12.00

£12.00

£10.00

£10.00

MAX CAPACITY 16 (Seated)

 

COUNCIL CHAMBER Not available Not available  Not available 
ROOM 5
£8.50 £6.00 MAXIMUM CAPACITY 3

(*) Special rates apply to registered Charities, CIC and not for profit organisations (proof required). 

A 20% discount will be applied to all bookings of 4 hours or more for Buckfastleigh/Buckfast Residents paying Council Tax to Teignbridge District Council (Proof  required)

Use of the kitchen is included in bookings for the Main Hall and Room 2.  The Oven (in Rm 2 Kitchen), PA System and Small Projector/Screen can be hired at a cost of £10 per booking. Cinema Equipment available to Hire.

Cancelled Bookings : Rooms booked and not used will be charged for, unless at least 24 hours prior notice is given for the cancellation. 

For one off bookings in the Main Hall  please contact Clair Stevens, Town Hall Manager on 07595 935920 admin@nullbuckfastleigh.gov.uk to discuss. The Manager reserves the right to refuse a booking.

Deposits : Deposits are required. Speak to admin.

Restrictions On Times : License restrictions are as follows :
Monday to Thursday inclusive – 7:00pm to 12:00 midnight
Friday to Saturday inclusive    – 7:00pm to 12:30 midnight

The Town Hall is licensed to serve alcohol. A Sale of Alcohol Permission form can be purchased from the Town Hall office for a fee of £21. Please allow at least 10 days for this prior to your booking. The Town Hall operates a ‘Think 25’ Policy. If you are lucky enough to look younger than 25 years old you will be asked for I.D. (Not currently available due to Covid -19 restrictions). 

Room 3 kitchen

Blue Room Kitchen (3)

 

View of kitchen attached to Room 2

Room 2 Kitchen

The Town Hall also offers the following facilities:-

WiFi in all rooms

The Stage Lights and PA or Cinema Equipment can be hired for a fee of £45 per booking. They must be operated by an experienced person.

A public address system in the Main Hall – £10.00 for parties, conferences etc

Use of a small projector and screen- £10.00 per booking.

Use of oven- £10.00 per booking

Bookings : Contact the Manager on 01364 388017 (Monday to Friday 9am to 1pm) for bookings and further information, or fill in the form on the right and we will get back to you. PLEASE ALLOW A MINIMUM OF 7 CLEAR WORKING DAYS FOR YOUR BOOKING. 

Buckfastleigh Town Hall and Institute is a Registered Charity No. 200623

View of Main Hall from stage end

Main Hall – this contains a fully equipped stage with lighting and curtains